OzSTOC Club review weekend.

[Sabie]

I don't think you can just remove a member without a reasonable attempt to contact the member to see what's happening as you don't know what's happening in their lives. Alternatively, you could appoint a "Welfare" Officer to make contact with members who have gone silent after a defined period (To be determined) for the purpose of finding out how the membership is going and if they're happy to continue with their membership. It would have to be the right person to, one with the time and friendly disposition.

[Sabie]

We went down this Privacy road when I worked in the Fire Service with recording Volunteers contacts which differ to Staff as the organisation has supplied the contact details eg email and perhaps in some cases phone. The problem is everyone thinks that privacy is this big monster that won't let you do certain stuff and its not necessarily that way.

It is OK for the organisation and official staff/members to access contact details, or members tasked with a function that would require contact details so in this case it would be ST2UP, Pockey and Saaz officially, Streak and Diesel are technically not officials but advisors/life members. Again that's to be pedantic about it. However, because of the nature of the forum and the sign up process you are giving your permission for the governing membership use of your contact details in line with club business and no further permission or authorisation is necessary.

All you have to do is have a standard email format with a disclosure at the bottom stating that is you want to be removed from the email and/or phone SMS list send a message to Blah whoever, that way there's an out if they want it. The only thing is that in this case it would be a manual thing to do as we don't have the system to remove them automatically.

Where the privacy breach was in the old club, volunteer etc days was when a contact list was made up and pinned to the notice board at the shed or club rooms, but those days have gone with the internet.

Hope that helps.

Cheers

Sab 

To help advertise RTEs maybe the RTE coordinators could assemble a bulk email list which they could use to send out a link to any new threads about rides/RTEs in their area. I am sure there are a lot of members who don't regularly monitor the OzSTOC forum and there miss a RTE but who check their email daily. The list would only have emails that members have agreed to be added, should only be available to the ride coordinator and should all be bcc. A bulk pm could ask those interested to send their email address to their ride coordinator.

This was raised before an I believe it's a great idea.   Coordinators can send out an e.mail to all locals, advising or reminding them of a local event.    Privacy issues may mean that we invite people to opt out of a mass e.mail notifications.    I'm not sure how this suggestion can be achieved, as us normal mortals cannot see the e.mail addresses of other OzSTOC members.

That is why I thought a bulk pm could invite members to submit their details to the local ride coordinator.
Note that if you look at the members list you can email a lot of people through OzSTOC without seeing their email address.

[saaz]

I think that helps a a lot Michael good to have some input from real world experience 

Lots of good ideas coming through now, have to try and get on top of them

[ST2UP]

Good feed back everyone 

Welfare checks are something I have been playing around with recently.....and thanks to those who replied 


I only set a very basic criteria that does need a great deal of polishing.....


It was a cold wet day and I had some free time....


I looked at members with greater than 100 posts that had not logged in for 3 months or more and sent them a basic email.......I sent in the vicinity of 30 emails and received about 10 replies. This was just as a test case to see its effect.....most people replied with similar responses......busy lives etc 


 

[Yorkie]

If you look at the members list some joined in 2012/13 and have only made 2 posts, for mine they are no longer members.

[Marcus]

If you look at the members list some joined in 2012/13 and have only made 2 posts, for mine they are no longer members.

Post count is irrelevant, they could be checking in every day.

Example Danny (sulkybear) has come to every national rally, and most Victoria RTE. yet his post count is probably still in single digits. Which in my mind is better then someone with 1000 post but never participate.

But it's all subjective.

Personally I disagree about culling members. They joined for a reason. They can leave if they choose. We aren't and shouldn't be elite and decide who should stay and who should go we're all equal, in my mind.

My two cents.



Sent from my iPhone using Tapatalk

[Nigel]

If you look at the members list some joined in 2012/13 and have only made 2 posts, for mine they are no longer members.

Post count is irrelevant, they could be checking in every day.

Example Danny (sulkybear) has come to every national rally, and most Victoria RTE. yet his post count is probably still in single digits. Which in my mind is better then someone with 1000 post but never participate.

But it's all subjective.

Personally I disagree about culling members. They joined for a reason. They can leave if they choose. We aren't and shouldn't be elite and decide who should stay and who should go we're all equal, in my mind.

My two cents.



Sent from my iPhone using Tapatalk   

Yes, have to agree here. Just because some one doesn't post, does not mean they are inactive. I quite often go through the posts and add no comment, and treat it as just a good read because I m` interested in what others are doing and saying. Perhaps those that join and don't log in for 2 years might find them selves in that category? Thats 4 cents worth........and I am not legendary.....................................

[Sabie]

The important figure in the Stats is the Total Time Spent Online: and one that isn't shown but maybe possible is "last time logged on"

So if they're spending time on the site (reading) and the last log on was reasonable recent then they're active.

[Gadget]

You can browse as a guest so "log on" may not reflect visits. You only need to log on to comment.

[ST2UP]

Well we are all home after our get together in Warwick QLD? Pockey ,SAAZ, Diesel, Streak and I would like to extend massive thank you to PC and Navgirl20 for hosting our gathering.....the hearty meal and exceptional desert was outstanding 

In the interim here is just a very brief snapshot of a couple of the items discussed from the more formal part of the Saturday afternoon....


We hade a total of 17 topics to be discussed that had us around the table for just over 3 hours.....

The glaringly obvious topic raised by members was RTE's.....as we process the information and ideas discussed you will see some polishing of the RTE process fall into place.....No vast changes, just tidying up the process and empowering the greater membership.

One of the changes that has been put in motion is an upgrade to our website.....not the forum but our webpage, we currently run a non-intuitive aged operating system called Joomla and we are moving to a far more user friendly Wordpress operating system, this will allow us to have a more flexible approach to conducting our own updates in the future without the need to out source these activities and upgrades. We will advise when the change over will take place......we envisage this to be a 5-7 hour change over.

No changes need to be made to the OzSTOC shop process and not embroidering the club shirt with members names has streamlined the distribution to members.


Just as a last point we decided not to axe any members based on usage, however further develop the "welfare check process" sent to stagnant members to encourage participation or give them the option to cease their own membership if they choose. It should be noted to have non participating members on the forum member roll doesn't produce operating problems for us.



That's just a taste of a few of the items discussed.......more to follow overtime 


 

[Marcus]